This is the Privacy Statement of Botel (hereinafter: “we”), Chamber of Commerce 66594545 and having its registered offices at NDSM-pier 3, 1033 RG Amsterdam, VAT number NL856623520B01, which are applicable to all services of Botel and every use of the website www.botel.nl and underlying web pages (hereinafter: “website”).
Botel respects the privacy of our customers and business partners, and treat personally identifiable information provided by them as confidential. We will collect, use and store such information with all due care and diligence, in accordance with all applicable laws in The Netherlands.
This Statement explains what information we collect, how we use it, and how this can benefit your experience of our website.
We only collect adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed (‘data minimization’);
We therefore collect your information only to operate effectively and provide you with the best experiences with our services.
The specific kind of information collected will depend on the context of your interactions with us, and the services you use. The following are examples of the information that may be collected:
We collect this information in the following way:
We collect your information only to operate effectively and provide you with the best experiences with our services. We collect, use, and disclose the information it collects for the following purposes:
The legal basis for processing your personal information is made up of one or more of the following reasons:
To enhance your experience on our web site, some of our web pages may use “cookies". Cookies, by themselves, do not tell us your personally-identifiable information unless you choose to provide this information to us (by, for example, registering for one of our services). However, once you choose to furnish the site with your personally-identifiable information, this information may be linked to the data stored in the cookie.
Your browser may give you the ability to control cookies, certain browsers can be set to avoid cookies collection. However, if you block cookies, certain features on our website may not work.
Your personal data being confidential, only persons duly authorized by us can access your personal data, apart from their possible transmission to the bodies in charge of a control or inspection in accordance with the applicable regulations.
All persons who have access to your personal data are bound by an obligation of confidentiality.
These persons include the staff authorized within the company and its affiliates. Our service providers may also be required to process personal data strictly necessary for the performance of the services we entrust them with (mission, electronic and postal dissemination, logistics and catering, etc.).
The specific kind of information we share will depend on the context of your interactions with Botel, and the services you use. Accordingly, your personal information may be shared with the following parties insofar as reasonably necessary for the purposes, and on the legal bases, set out in this policy:
Any data processing is held within EU borders including processing by our Third Parties. If any of our Third Parties will require, for any reason, to transfer information outside EU borders; the request will be examined by us, Botel.
In this specific case, be sure that we will verify that appropriate measures have been put in place to ensure that your personal data benefits from an adequate level of protection (in particular through standard contractual clauses of the European Commission, the Internal Company Rules or the Data Protection Shield set up between the European Union and the United States).
We implement reasonable administrative, organizational and technical safeguards and security measures to protect personal information from unauthorized access, disclosure, destruction or alteration, accidental loss, misuse or damage. We regularly review and monitor such safeguards and security measures.
When disclosure of data to third parties is necessary and authorized, we ensure that these third parties guarantee the same level of data protection as that offered to them by us and requires contractual guarantees so that the data are exclusively processed for the purposes you have previously accepted, and with the required confidentiality and security.
To the extent permissible by applicable law, we will retain your personal information for such period as necessary to satisfy or to fulfill the following:
Where there is no sufficient justification to retain such personal information, such personal information will be safely and securely deleted and/or anonymized.
In particular, we apply the following retention period for personal data:
Our Data Protection Officer will be happy to answer any concerns or queries you may have relating to the use or storage of your personal data. Your principal rights under the European Union General Data Protection Regulation are:
We strive to provide you with concise, transparent, understandable and easily accessible information on the conditions for processing your personal data, in clear and simple terms.
The right of access allows you to obtain from us confirmation that your personal data have or have not been processed as well as the conditions of such processing, and to receive an electronic copy (for any additional copy, we are entitled to demand payment of any reasonable fees based on the administrative costs incurred).
You also have the right to obtain from us, as soon as possible (and by default within 30 days), the rectification of your personal data.
Finally, subject to the exceptions provided by applicable law (e.g.: retention necessary to comply with a legal obligation), you have the right to ask us to delete, as soon as possible, your personal data, when one of the following grounds applies:
When the processing is based on your consent or a contract, this right to portability allows you to receive the personal data you have provided to us with in a structured, commonly used format, and to transmit this personal data to another data controller without us hindering it. When technically possible, you may request that this personal data be transmitted directly to another controller by us.
If, despite our effort to preserve the confidentiality of your personal data, you feel that your rights are not respected, you have the right to lodge a complaint with a supervisory authority. A list of control authorities is available on the European Commission’s website.
When we process your personal data on the basis of your consent, this latter may be withdrawn at any time using the means provided for this purpose (procedure indicated below of this Policy). On the other hand, and in accordance with applicable law, the withdrawal of your consent is only valid for the future and cannot therefore call into question the lawfulness of the processing carried out before this withdrawal.
Finally, you have the right to organize the fate of your personal post-mortem data through the adoption of general or specific guidelines. We are committed to respecting these guidelines. In the absence of directives, we recognize the possibility for heirs to exercise certain rights, in particular the right of access, if it is necessary for the settlement of the deceased’s estate; the right to object to the closure of the deceased’s user accounts; and the right to object to the processing of their data.
You may exercise any of these rights in relation to your personal data by contacting our Data Protection Officer – Mr. Chie-Hong Weng. Our Data Protection Officer can be contacted by email at firstname.lastname@example.org and by post at Botel, NDSM-pier 3, 1033 RG Amsterdam, The Netherlands.
The linking of third party websites to this website does not indicate any association with or endorsement by us. We do not assume responsibility or liability for any content presented by or contained on any independent web site, including, but not limited to, any advertising claims or marketing practices.
Effective Date: 20 October 2018